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Legal Secretary 12 month fixed...
At Baker McKenzie we are different in the way we think, work and behave. Like no other law firm, we were born global.
Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 77 locations across 47 countries.
We are seeking enthusiastic people with a 'can do' attitude, who are willing to seize opportunities and are excited by the connectivity that a global law firm can offer.
This role will center on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to Partners, associates and others across the IP group. Duties will include; drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings and general administration duties.
Answering the phone â€“ appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries
Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents
Amending due diligence templates, using version control and track changes
Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsiblities for key clients
Supporting the client matter intake process
Processing expense claims and cheque requisitions
Undertaking conflict searching
Time entry - production of narratives, creation of glossaries, etc.
Processing and distributing draft bills to authors
Managing various ongoing projects
Screening and organizing correspondence (with voicemail, email, and regular postal mail), in authors' absence and as per requests
Working directly with clients, developing and maintaining relationships, and assisting with business development activities
Organizing couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
Assisting with client events and social functions for the Practice Group
Managing authors' calendars and schedules and keeping informed about authors whereabouts at all times
Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements
The successful candidate will have:
Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners
A minimum typing speed of 50 wpm (90% accuracy rate)
Technical proficiency in Microsoft Outlook, Word, PowerPoint, Excel
Excellent customer service and client relationship skills
Experience using SAP would be viewed extremely highly
An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
For a confidential discussion please contact Natalie Brunton, Talent Management Consultant on 02 8922 5747. Direct applicants only. We are not a