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Legal Secretary 12 month fixed...

At Baker McKenzie we are different in the way we think, work and behave. Like no other law firm, we were born global.

Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 77 locations across 47 countries.

We are seeking enthusiastic people with a 'can do' attitude, who are willing to seize opportunities and are excited by the connectivity that a global law firm can offer.

This role will center on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to Partners, associates and others across the IP group. Duties will include; drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings and general administration duties.

Responsibilities include:

Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries

Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents

Amending due diligence templates, using version control and track changes

Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsiblities for key clients

Supporting the client matter intake process

Processing expense claims and cheque requisitions

Undertaking conflict searching

Time entry - production of narratives, creation of glossaries, etc.

Processing and distributing draft bills to authors

Managing various ongoing projects

Screening and organizing correspondence (with voicemail, email, and regular postal mail), in authors' absence and as per requests

Working directly with clients, developing and maintaining relationships, and assisting with business development activities

Organizing couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors

Assisting with client events and social functions for the Practice Group

Managing authors' calendars and schedules and keeping informed about authors whereabouts at all times

Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)

Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements

The successful candidate will have:

Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners

A minimum typing speed of 50 wpm (90% accuracy rate)

Technical proficiency in Microsoft Outlook, Word, PowerPoint, Excel

Excellent customer service and client relationship skills

Experience using SAP would be viewed extremely highly

An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.

For a confidential discussion please contact Natalie Brunton, Talent Management Consultant on 02 8922 5747. Direct applicants only. We are not a

Date Posted
Sydney, NSW
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