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The Commission is seeking an experienced Executive Assistant (EA) to provide executive and administrative support to two job-sharing Group Managers of the APS Reform Group. The EA manages the Group Managers` office and supports staff in the Group.
You will work under limited direction and closely with the APS Reform Group Managers and staff to undertake operational and administrative duties for the Group.
Duties that are performed as part of this role include, but are not limited to:
• Managing the Group Managers` calendar and diary;
• Prioritising the Group Managers` correspondence, including emails and ensuring action is taken within given time-frames;
• Arranging appointments, travel and associated tasks;
• Liaising with external stakeholders while maintaining and managing professional established relationships;
• Managing a range of financial management duties including monthly credit card acquittals, payment of invoices, and budget tracking;
• Coordinating Group responses to Executive and parliamentary requests;
• Creating and maintaining Group administrative records through an electronic records management system.
The position works closely with the Executive, senior leadership team and EA cohort by disseminating and coordinating information flow from across the Commission.
We are looking for a person with energy, drive and the ability to exercise good judgement and find solutions which supports the success of the Group.
To be successful in this role you will need to have strong written and oral communication skills, the ability to work productively with a range of colleagues and stakeholders and to maintain confidentiality and discretion. You will need to be highly organised, adaptable to change, and able to prioritise, multi task and display a high level of accuracy and attention to detail.
You will need the ability to work with a range of electronic and IT systems including, online document tracking and financial and HR management system. Skills and experience in using a range of Microsoft products such as Outlook, Word, Powerpoint and Excel are a necessity.
Citizenship: To be eligible for employment with the Commission, you must be an Australian Citizen or in limited circumstances in the process of obtaining one.
Security Clearance: A police check is a mandatory requirement and in addition some roles may require the ability to obtain and maintain a specified security clearance.
The Commission employs a streamlined selection process and applicants are required to submit a 500 word statement of claims and a copy of their CV.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: http://www.apsc.gov.au/priorities/disability/recruitability .
About Australian Public Service Commission
The Australian Public Service Commission is a central agency within the Australian Public Service (APS) with a critical leadership role in contributing to the future capability and sustainability of the APS. We promote good practice in managing people, provide leadership and management development, foster ethical behaviour and workplaces that value diversity and we have an important evaluation role in working with agencies to ensure that the APS is performing effectively and consistently with the APS Values. The Commission is an Equal Opportunity Employer and values diversity and inclusion.
The Australian Public Service Commission uses streamlined selection processes and a mix of assessment methods, which may or may not involve an interview. Further information is available from the website, http://www.apsc.gov.au/about-the-apsc/recruitment