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APS4 Ministerial Officer

  • Immediate Start Available

  • Extension Option

  • Contact Madeline O'Connor on 62573331

APS4 job opportunity to start immediately in centrally located Federal Government Agency + extension option

Your new company
This Federal Government Agency is currently undergoing significant change and growth due to a number of new Programs being undertaken, and internal restructure to ensure efficiency. This Agency is responsible for providing support through Program implementation and access to information services to a variety of stakeholders here and overseas.

Your new role
You will be an experienced Ministerial or Parliamentary officer with knowledge in ensuring ministerial correspondence items are processed accurately and in a timely manner. These responses will stem from line areas and will be received by Commonwealth, State and Territory Members of Parliament. Furthermore, you will quality assure all ministerial correspondence before items are sent for signature and be required to draft submissions.

Your duties will include:

  • Working proactively and liaise with Department line areas and the Senior Executive.

  • Oversee the monitoring, allocation and quality assurance activities of various Parliamentary and Ministerial activities, including Ministerial Correspondence.

  • Preparation of responses to Ministerial Correspondence including client summaries

  • Manage group mailboxes and respond proactively to requests, seeking direction as required.

  • Ensure strict governance and administrative processes in work matters.

  • Manage multiple tasks, apprising line managers of the status.

  • Identifying, developing and implementing improvements in business processes and procedures.

What you'll need to succeed
Weekly and monthly reporting is a part of regular duties therefore an understanding of how to register ministerial submissions, progress them through the workflow and follow up any overdue material is essential.

As the successful applicant you will have the ability to communicate effectively with staff at all levels, strong organisational skills and the ability to work under pressure. You will have ministerial, secretariat and parliamentary administration experience and will have worked in a similar capacity in your career within the Federal Government.

Day-to-day duties will include:

  • Allocating Ministerials within the Group

  • Assistance staff involved in the preparation of responses to ministerial correspondence

  • Quality assurance of draft replies

  • Have a demonstrated writing style appropriate for senior delegates and ministers

  • Generating reports from the online ministerial system

  • Other communications tasks as required

A demonstrated working knowledge of PDMS is necessary for this role. Ideally, you will have demonstrated experience in a similar role within Federal Government.

You must be an Australian citizen and hold, or have the ability to obtain and maintain a Baseline clearance or higher.

What you'll get in return
You will receive an initial contract until 30 June 2018, with extension option attached. You will become a valued member of a high performing team, and benefit from an attractive hourly rate. You will become fully immersed in the culture of the Agency, and have the opportunity to access employee specific programs and professional development opportunities.

You will report to a supportive team leader, who is happy to provide training on tasks outside of the position description to assist with career development, should you be interested in broadening your skillset.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Madeline O'Connor on (02)62573331 now.

If this job isn't quite right for you but you are looking for a new position, please contact Madeline for a confidential discussion on your career.

Date Posted
Administration & Secretarial
Canberra, ACT 2600
Job Type
Full Time, Temporary/Contract
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